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Administrative and Development Assistant
Location: Chicago 
Benefits Offered: Medical, Life Insurance, 401k, Dental
Employment Type: Full Time

Minimum Requirements:

  • High school diploma or equivalent,
  • Extensive computer proficiencies & knowledge of Microsoft Programs,
  • Familiarity with applicable regulations and standards,
  • Ability to lift/carry up to 44 lbs.,
  • Ability to perform basic physical moves such as kneeling, reaching, crouching, bending, and twisting,

Job Responsibilities:

General

  • Support the Mission Statement and agency values of Search,
  • Demonstrate kindness, courtesy, flexibility, responsiveness, and consistency in meeting consumer and program needs,
  • Demonstrate leadership abilities by working cooperatively with Search colleagues, encouraging teamwork, respecting differing viewpoints, and demonstrating the ability to solve problems creatively from a agency-wide perspective,
  • Present yourself in a professional manner as a representative of Search to consumers, family members, guardians, community members, and representatives from affiliated agencies,
  • Manage assigned work-load effectively by meeting established deadlines,
  • Maintain compliance with personnel policies as stated in the Employee Handbook,
  • Demonstrate an understanding of the Corporate Compliance policy including the employee work rules and state/federal regulations such as DHS policies, and other applicable state and federal laws.

 

Administrative

  • Staff the front desk of the administrative office, including answering phones and greeting visitors,
  • Organize and enter data related to monthly program attendance,
  • Organize and enter monthly data for incident reports,
  • Organize and enter monthly data for recreational activities,
  • Manage and update agency mailing lists and phone lists,
  • Manage and enter monthly data for physical plant department,
  • Collect and organize reports for monthly Executive Services meetings and other meetings as needed,
  • Participate in regular quality assurance file audits as assigned
  • Provide administrative support to business office staff as requested,
  • Assist with maintaining the filing systems for the business office and the Human Resources department including the accurate filing of current information and regular purging and storage activities.

Development

  • Collaborate with the Development Manager on the ongoing maintenance of the donor database, including data entry and donor acknowledgement,
  • Provide support to the Development Manager on special events, including assistance with mailings, auction solicitation, gift entry, donor acknowledgement and logistics,
  • Provide support to the Development Manager on key communications and mailings, including with writing and developing content and with editing,
  • Provide support on social media and digital marketing activities, including Facebook posts, electronic announcements/reminders and other related activities.

Other

  • Complete special projects as requested,
  • Other duties as assigned.

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